How to access OneDrive settings

How to access OneDrive settings in Windows

1. Select the blue or white OneDrive cloud icon in the Windows taskbar notification area.

   Tip

   • If the icon is hidden, select the Show hidden icons arrow next to the notification area.
   • If OneDrive isn't running, select Start, enter OneDrive in the search box, and select OneDrive in the search results.
   • If you still don't see the icon, see I can't see any OneDrive icons.

2. Select Help & Settings (the gear icon ), and then select Settings.

OneDrive settings opens. If you have both a personal account and a work or school account, open the cloud icon for the account you want to manage. Each account has its own settings.

The settings window shows your storage usage and includes Manage storage.

Sync and back up

• Back up important PC folders to OneDrive. Your PC's Desktop, Documents, and Pictures folders might not be automatically included in OneDrive. Select Manage back up to choose folders. For prerequisites and the effects of changing folder backup, see Back up your folders with OneDrive.

• OneDrive personal users can also include Photos and videos and Screenshots folders in their OneDrive collection.

• Use Preferences to choose how OneDrive behaves at startup, when your device is in battery saver mode, or when you're connected to a metered network (hotspot).

• Advanced settings include:

  • File collaboration which controls the sync direction of your files and enables you to work on files with other people at the same time. To ensure AutoSave works best, keep this turned on.
  • Adjust the Upload and Download rates to limit the bandwidth OneDrive uses. For work or school accounts, your IT admin might set these limits.
  • Files On-Demand helps you save space on your computer. See Save disk space with OneDrive Files On-Demand for Windows.

Account settings in Windows

• You can Unlink or Add another account but you can only have one personal account active on each computer.
• Select Choose folders to choose which OneDrive folders sync to your computer. For details and the effects of clearing a folder, see Choose which OneDrive folders to sync to your computer.
• Change your Personal Vault auto-lock time.

Notifications

• Turn on or turn off Notifications for some events.

About OneDrive in Windows

• OneDrive info includes your device ID and version number. No personal information is shown here. Quoting your unique OneDrive Device ID when contacting support helps support agents assist you more efficiently. Selecting the version number shows you the OneDrive release notes.
• OneDrive Insider program offers you a chance to get prerelease versions of OneDrive.

Other OneDrive options in Windows

For pause, resume, close, and recycle bin options, see Other OneDrive desktop options.

How to access OneDrive settings in macOS

1. Select the OneDrive cloud icon in the macOS menu bar.
2. Select More (the three dots ) to open the menu, and then select Preferences.

OneDrive preferences opens. If you have both a personal account and a work or school account, open the cloud icon for the account you want to manage. Each account has its own settings.

Preferences

• General settings control how the OneDrive app behaves, including what happens when you sign in.
• Turn on or turn off Notifications for some events.
• Files On-Demand helps you save space on your Mac. You need an internet connection to open online-only files; locally available files can be opened offline. For setup and offline access options, see Save disk space with OneDrive Files On-Demand for Mac.

Account settings in macOS

• The Account tab shows how much storage each account uses and includes Manage storage.
• You can Unlink or Add another account but note that you can only have one personal account active on each computer.
• Select Choose folders to choose which OneDrive folders sync to your Mac. For details and the effects of clearing a folder, see Choose which OneDrive folders to sync to your computer.
• Change your Personal Vault auto-lock time.

Backup

• Use Manage backup to back up your Mac's Desktop and Documents folders to OneDrive. For app requirements, permissions, and the effects of changing folder backup, see the macOS instructions in Back up your folders with OneDrive.
• OneDrive personal users can also include Photos and videos and Screenshots folders in their OneDrive collection.

Network

• Adjust the Upload and Download rates to limit the bandwidth OneDrive uses. For work or school accounts, your IT admin might set these limits.

Office

• File collaboration controls the sync direction of your files and enables you to work on files with other people at the same time. To ensure AutoSave works best, keep this turned on.

About OneDrive in macOS

• More info has links to all the OneDrive support pages.
• About offers you a chance to get prerelease versions of OneDrive. Selecting the version number shows you the OneDrive release notes.
• Quoting your unique OneDrive Device ID when contacting support helps support agents assist you more efficiently.

Other OneDrive options in macOS

For pause, resume, close, and recycle bin options, see Other OneDrive desktop options.

How to access OneDrive settings on your Android or iOS device

To open the OneDrive mobile app settings:

1. Tap your profile picture or the profile icon .
2. Tap Settings.

The mobile app settings include:

• Accounts: Manage accounts. You can have only one personal account active.
• Options: Manage camera roll, notifications, device security, and Personal Vault settings.
• About: Find links to more support articles.

How to access OneDrive settings on the OneDrive website

Sign in to OneDrive on the web to use the following settings links. These links open settings for a personal Microsoft account; work or school settings can differ.

• Manage storage shows how much storage you've used and what plans and bonuses you have.
• Plans and upgrades shows a summary of your existing storage plan or subscription.
• Office File formats lets you choose the default file format for Office documents you create.
• Personal Vault is where you manage how you sign in to your Personal Vault. When signed in, you can add or remove ways to get security codes.
• Photos offers a toggle for automatically creating albums from photos you upload to the web. This feature isn't the same as albums from your mobile camera roll.
• Tagging allows OneDrive to automatically tag your photos by theme.
• Notifications lets you get an email when people change files you're sharing or when OneDrive recaps your photos.
• Device backups shows a list of devices that are backing up settings to OneDrive.
• Restore your OneDrive lets Microsoft 365 subscribers undo file and folder changes within the last 30 days. Files and folders created after the restore point are sent to the recycle bin. Before restoring, review the requirements and steps in Restore your OneDrive.
• Search allows you to show previous searches as suggested search terms.

How to access OneDrive settings in the OneDrive store app

1. Open the OneDrive Store app.
2. Select More (...).
3. Select Settings.

Options include:

• Reset app
• Dark mode
• Get more storage

Account support. For help with your Microsoft account and subscriptions, visit Account & Billing Help.

Technical support. For technical support, select Contact Microsoft Support below, enter your problem and select Get Help.

Mobile users can contact Support by opening the OneDrive app and gently shaking your device.

Community support. Communities help you ask questions, give feedback, and hear from experts with rich knowledge. Ask the Microsoft Community. Do not disclose personal or sensitive information in public forums.

Technical support. For technical support, contact your organization's IT helpdesk, service desk, or admin.

IT Admins. IT Admins should view Help for OneDrive Admins, the OneDrive Tech Community or contact Microsoft 365 for business support.